Q: How do I change my committee?
If you would like to change your committee, you must submit a request to the GOC. As faculty time and committee load must be balanced, students (and their advisors) are not allowed to choose substitutions. However, the GOC does do its best to balance research interests with committee assignments, and students are encouraged to provide names and reasoning for the substitutions.
One exception: PhD committees have changed from requiring four chemistry faculty (including your advisor) to three chemistry faculty (including your advisor). If you have a large committee, you may drop one chemistry faculty member of your choosing without GOC permission. Note that individuals with two co-advisors must have at least three additional chemistry faculty members on the committee. Questions? Contact the GOC!
Q: Who is my Reader?
As per the Graduate Student Procedures handbook, your reader is the in-area member of the Chemistry department – i.e. the Chair of your oral exam (not your advisor). If your reader is unavailable in the semester when you are submitting your independent proposal due to sabbatical or other event, please first email the original reader to see if they can still evaluate your proposal. If they cannot do that, then the out-of-area Chemistry department committee member will act as your reader. Please let the GOC know of this change via the webform (e.g. “FYI: Reader changed to out-of-area committee member”), but you do not need GOC approval or confirmation for this change.
Q: What does an Independent Proposal look like?
Several program plans have additional information in the Appendix to the Graduate Student Procedures handbook (e.g. Analytical, Organic). For most programs, we recommend students reach out to their reader (before beginning to write) in order to discuss length, format and scope. At the Reader’s discretion, students may be allowed to submit postdoctoral fellowship proposals or other non-standard formats under some Program Plans. Note that Readers often request revisions to a proposal before giving final approval, so students should allow time for the review and revision process prior to any graduation deadlines.
Q: When do I need to complete my independent research proposal in order to graduate?
While we recommend working on your proposal earlier in your graduate career, a grade needs to be submitted and the GS 25B needs to be signed by the department head and processed by grad school a couple days before the end of the semester.
As readers typically require two weeks to read a proposal and then request edits and revisions, we highly recommend students to contact their readers about timelines well before graduation deadlines (i.e. submit a proposal to your reader at least 6 weeks before the end of the semester).
Q: I have questions about my graduate program / forms / progress. Who do I talk to?
For urgent requests that cannot wait until the next scheduled GOC Office Hours, please contact the relevant GOC member responsible for your general area of study. For the 2022-2023 academic year, that is Garret Miyake – Materials + Organic, Justin Sambur – Analytical, Seonah Kim – Physical + Chem Bio, and Rick Finke – Inorganic. For personalized program plans, please contact the GOC member responsible for the most closely related program.
Q: What if I have graduate courses from another university that I would like to transfer?
Students who have taken graduate courses at another institution that are comparable to courses taught at CSU, and received a grade of B or better, may submit a petition to the GOC requesting credit for the course(s) specified. Petitions must be made before the start of the second semester in residence. The request must be submitted on-line at https://gradmin.chem.colostate.edu. The following information will be required: (1) the name and course number of the CSU course and (2) a syllabus that includes the name, course number, instructor, department, and university of the previously completed course. If the syllabus does not include this information or is otherwise incomplete, a written explanatory supplement may be included. If CSU does not teach a course covering the same material, no credit can be given. Further information may be requested if needed. GOC approval will be granted on a case-by-case basis.
Q: What if I would like to request an exception to one of the requirements?
All requests should be submitted on-line at https://gradmin.chem.colostate.edu. Emergencies should be brought to the attention of the Graduate Program Coordinator, Kathy Lucas, or one of the GOC members immediately.
Q: What if I want to take a course outside the department as an out-of-area course?
Students may also request to substitute an out-of-department course (e.g. physics, biochemistry, etc.) for one of their out-of-area courses. The request must be submitted on-line at https://gradmin.chem.colostate.edu. The following information will be required: (1) the name and course number of the CSU course, (2) a syllabus, and (3) an explanation of why the course is appropriate as an out-of-area course.
Q: How many credits do I need to take?
For all graduate students (Graduate School Requirements for the Ph.D. updated 08/15/2019)
- 72 total credits at the 400-level and above
- Program of study – selection of advisor and degree committee (GS-6 form)
- Preliminary examination (GS-16 form)
- Final examination (GS-24 form)
- Thesis/dissertation (GS-30 form)
- Application to graduate (GS-25 form)
- Continuous registration from the time of first enrollment through the graduation term. If graduating in summer, registration in a course or CR.
For example, for the organic program:
- At least ten credits are required with at least 3 credits from an area outside of organic chemistry.
- CHEM 543(2) and CHEM 545(3) are both required (5 credits total).
- Four credits from CHEM 541 (1), CHEM 548 (2), and/or CHEM 549 (2) are required.
- This means that organic students must take 9 credits including CHEM 543, 545, as well as at least 4 credits from CHEM 541, 548 and 549. They have to take 3 more credits in chemistry-related areas other than organic. And they have to take a total of 13 credits. This means that one credit could be CHEM 601 or GRAD 544 and then 3 credits from other areas or outside chemistry, as per discussion with advisor.
Note that non-dissertation-related courses (e.g. an athletic course, or a literature course) may be taken in consultation with the advisor, but will not count as ‘out of area courses’ for the Chemistry PhD.
Q: I want to travel for personal reasons. Is there any extra paperwork I need to fill out?
No, the university does not have required paperwork or quarantine periods for personal travel. However, you should coordinate with your supervisor and make sure that all of your regular duties are covered while you are away. One exception is for bereavement leave, in which case there is a separate process.
Q: There was a death in my family. How do I take bereavement leave?
If a graduate student is currently a paid university employee (GRA, GTA), then students receive 40 hours of bereavement leave. Students are requested to email Kathy Lucas with a formal request (including hours requested). The student should then coordinate with their research advisor and (if applicable) GTA supervisor. Students are responsible for ensuring that work is covered (e.g. finding someone to cover GTA duties), although contacting the GTA supervisor for assistance is a reasonable first step in that process. Additionally, please see the FAQ for getting personal travel approved during the pandemic.
Q: Where can I find my pay stubs?
Your pay stubs which include your gross monthly salary, taxes, and deductions (pre- and post- tax) can be found online. Go to https://aar.is.colostate.edu and click on Human Resources Portal under the Application Systems on the right hand side of the webpage. You will be directed to sign in with your eID and password. Once you’re in the system click on the folder titled, “CSU Employee Self-Service”. Then click on “Pay Advices” from the drop down list that appears. Your last pay period will appear but you can view past pay periods from the “Choose a Payslip” dropdown menu.
Q: What can I do if I am concerned about a student, either one I am teaching or a fellow grad student?
We request you “Tell Someone” either through the online portal or by calling (970) 491-1350: Tell Someone
Notice and Respond is another great resource: Notice and Respond