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Resources and Guidelines

Who to Contact

General questions?  Please call 970-491-6381 or email  chem_info@mail.colostate.edu for assistance.

Building Issues to report? During office hours, please contact Kim Lodge via email or 970-491-2873.

Urgent issues after hours? Please call Facilities Dispatch at 970-491-0077. The on-call message will provide additional phone numbers, dependent upon the issue.

Accounting Office

The accounting office is responsible for processing payroll actions, Kuali and PCARD purchases and reimbursements. The team also assists faculty with grant proposals and account management.

  • Accounting Technicians: Connie Cooley and Julie Giron
  • Research Proposal Coordinators: Jordan Foster and Terri Frank – As the Chemistry’s two Research Proposal Coordinators, Jordan and Terri are responsible for managing the development of complex scientific research proposals, ensuring compliance with sponsor and CSU requirements, and developing project budgets. They act as liaisons between Chemistry PIs, the College of Natural Sciences and CSU’s Office of Sponsored Programs to ensure that funding proposals receive all required institutional approvals prior to being submitted to the sponsor.

Administration Office

The administrative team supports the department in a variety of ways.  Below is a list of who to contact:

  • Kristin Berthold: Executive Assistant to the Chair – HR liaison for Family Medical Leave; hiring coordination for faculty.
  • Hannah Gluckstern: Communication and Events Coordinator – Website and directory updates; Stories for TWiC, Website, and SOURCE; Photos; Advertising on monitors and social media; Department events.
  • Kim Lodge: Office Manager – Assistant Building Proctor; Time Clock Plus Liaison; Worker’s Comp filing/incident occurrence.
  • Jess Means: Onboarding/offboarding (including key requests and keycard access); Back-up Assistant Building Proctor and travel reviewer when Kim is out of office.
  • Ethan Pollard: Seminar coordinating and advertising; Summer REU coordinator; Undergrad research opportunity coordinator; Curricular Program Coordinator.
  • Janis Vazquez del Mercado: Travel (New Profiles, Awards, Advances, Travel Authorizations and Reimbursements); Ordering textbooks; Front desk reception (general requests, lost and found, mail); Reserve rooms, projectors, laptops or Owls; Ordering supplies.
  • Elle York: Graduate admissions and advising; Group joining; Defense scheduling; Preliminary exams scheduling.

Red Folder: CSU 911 Employee Guide

This quick guide provides phone numbers, links and emergency service resources available at CSU.

Key Requests

Jess Means handles all Key Requests. Please fill out one of the forms below and coordinate with Jess.

Preliminary Key Request Form

for all affiliations except undergraduate students

Undergraduate Preliminary Key Request Form

for undergraduate students

Travel and Absence

Janis Vazquez del Mercado handles all Travel Requests. Please coordinate with her for all Travel needs.

Travel Reminders and Tips

  • Please read through this document for important guidelines about the travel process.
  • It also includes several tips and links to book shuttles, rental cars, or economical parking near Denver International Airport.

First Time Traveling Form (for all STUDENTS)

  • Review and complete this form and send to chem_travel@colostate.edu.
    • A TRAVEL PROFILE will be created for you prior to your first trip.

Planned Chemistry Travel Pre Approval Form 

  • All PIs need to complete this form for chair approval BEFORE booking travel for themselves and their students. Once approved, please complete the pre-trip form.

Travel and Absence Memo (Faculty and Staff)

  • Submit this form prior to departure for department notification and chair approval.
  • If traveling for business, whether paid by CSU or a 3rd party, please complete the pre-trip travel form so a Travel Authorization can be created.

PRE-TRIP Travel Form

  • Submit this form prior to travel.  Required to create a Travel Authorization in Kuali.

POST-TRIP Travel Form

  • Submit this form along with organized PDF receipts upon return for reimbursement.

Research Proposals

Chemistry has implemented a Proposal Submission Form for faculty to fill out initially for their planned proposals.

The Department of Chemistry has two research proposal coordinators, Terri Frank and Jordan Foster, on staff to help investigators with their applications. You can email Terri Frank and Jordan Foster about upcoming research funding submittals at chem-proposals@colostate.edu

Department Documents

Department Code

Safety Documents

Additional safety information can be found on our Chemistry Onboarding page.

Additional Resources

Accessing CSU Systems

Branding

  • access to Chemistry and CNS unit identifiers and logos
  • power point and poster templates
  • CSU and CNS branding and style guides

CNS IT

  • submit a ticket to request support, find user guides, and various information about systems, VPN, cloud storage, etc.

Faculty/Staff Website Biography – Directory Login

  • faculty/staff access to updating profile picture, title, website, google scholar profile, CV, education, and brief biography (text only).

Mental Health and Well Being

Mental Health and Well-Being Resources

Mental Health and Well-Being Resources for Students

If you are a CSU student experiencing a mental health crisis, please call (970) 491-6053 to speak with a crisis counselor.

Crisis resources are also available to all members of the community through Colorado Crisis Services at 844-493-8255 or texting “TALK” to 38255. Dial 988 anytime to access the National Suicide Prevention Line. For additional information go to CSU’s Health Network Crisis Care website.

Telephone Assistance for CSU Students

AFTER-HOURS NURSE HELPLINE: (970) 491-7121

Note: The Nurse Helpline is not able to provide prescription refills or schedule appointments. These services are only available during normal business hours.

MENTAL HEALTH CRISIS INTERVENTION:

Department Checkout Process

Department Checkout Form

Departmental Checkout Process:

  • Notify Jess Means via email of your departure date.
  • Complete both sides of the Departmental Checkout Form.
  • Schedule a laboratory safety inspection to obtain an Advisor or Supervisor Clearance Signature on your Departmental Checkout Form.
    • Your Advisor or Supervisor must conduct a laboratory safety inspection of your area prior to your departure.
      • An Advisor or Supervisor Clearance Signature ensures in part:
        • All bottles of chemicals are properly labeled with names and any other available information (see OSHA standard 29 CFR 1910.1200).
        • All waste is properly labeled and prepared for pick up by Environmental Health Services.
        • The laboratory area is clean and compliant with departmental safety policies.
  • Put the following items in a sealed envelope:
    • Your completed and signed Departmental Checkout Form
    • Your Department of Chemistry keys (email me if you need a list of your assigned keys)
    • Your PCARD
    • Your Stockroom Card
    • Your RamCard (This card is the property of CSU.)
  • Drop off the envelope at the main office, B101, no later than your last day in the department.
Additional onboarding resources, including checklists for labs, are available for new faculty, staff, and students on our Chemistry Onboarding page.
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